One platform. Twelve tools that talk to each other.

Stop integrating. Stop syncing. Stop reconciling. ViviScape Work ships every operational tool your team needs inside a single, governed environment — sharing the same data, the same identities, and the same audit trail.

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Execution

What tools are included in ViviScape Work?

ViviScape Work includes twelve modules across three groups: execution — tasks and time tracking, projects, customers and invoicing; intelligence — insights, dashboards and AI Studio; and governance — activity logs, roles and permissions, and spaces. All twelve share one data model, so nothing needs reconciling between them.

Run the work. These are the tools your team lives in every day.

core

Projects & Spaces

Structured project containers with phases, milestones, owners, and templates. Spawn from deals; close into invoices.

  • Project templates & phases
  • Spaces for cross-team work
  • Status, blockers, RAG signals
core

Tasks & Time

Granular task tracking with built-in time logging. Every hour rolls up to a project, a customer, and an invoice line.

  • Kanban + list + Gantt views
  • Auto time tracking
  • Activity types & billing rules
CRM

Customers & Pipeline

A relationship system, not a record system — now powered by the full SalesFront CRM: a drag-and-drop pipeline, automatic lead scoring, and weighted forecasting on one customer timeline.

  • Drag-and-drop Kanban pipeline
  • Automatic lead scoring (hot / warm / cold)
  • Weighted forecast & deal dashboard
finance

Invoices & Billing

Invoices flow from project data. Send, track, dunning. Stripe and ACH built in. No reconciliation gymnastics.

  • Invoice from logged hours
  • Stripe + ACH + manual
  • Dunning & reminders
support

Tickets & Helpdesk

Customer requests as first-class objects. Linked to customer records, routable to projects, surfaced to AI for triage.

  • Email ingest & SLAs
  • Auto-route by rules or AI
  • Convert tickets to tasks
knowledge

Notes & Docs

Structured docs attached to customers, projects, and tasks. AI-indexed. Searchable across the whole platform.

  • Markdown + rich blocks
  • Revision history & one-click restore
  • AI-indexed search
Intelligence

What is AI Studio in ViviScape Work?

AI Studio is operational AI grounded in your own workspace rather than a general chatbot. It reads your projects, tasks, notes and tracked time under the same permissions the asking user already has, and writes back into the system — drafting summaries, status updates and time entries instead of only answering questions.

Build structured AI workflows that read, reason, and write back into your operating system.

# Auto-triage support tickets, write back to ViviScape Work
workflow: triage_inbound_ticket
trigger:
  on: ticket.created

steps:
  - classify:
      model: "viviscape/intent-v3"
      input: $ticket.body
      labels: [bug, billing, churn_risk, feature]

  - if: $classify.label == "churn_risk"
    then:
      - notify("#csm", $ticket.customer)
      - create_task(owner=$ticket.customer.csm)

  - draft_reply:
      model: "viviscape/reply-v2"
      tone: "empathetic, concise"
      save_to: $ticket.draft_reply

Models that know your data.

AI Studio runs against your live ViviScape Work graph — customers, projects, tickets, invoices, notes. Every output is auditable, governed, and traceable to the records it touched.

  • Structured prompts, not freeform chatbots
  • Write back to ViviScape Work records on completion
  • Per-workflow guardrails & cost ceilings
  • Full audit log: who ran what, when, against which records
AI API reference
Visibility & Governance

How does ViviScape Work handle permissions and audit?

Every action in ViviScape Work is attributed to a user and recorded in an activity log, and what each person can see is set by role and by space. Admins and project managers see more than members, and client collaborators invited to a project see that project alone — not your other customers, rates or internal notes.

insight

Insights & Dashboards

Operational dashboards — utilization, margin, cycle time, deal velocity. Real-time, not warehouse-lagged.

  • Pre-built operational KPIs
  • Custom query builder
  • Export to BI tools
audit

Activity Logs

Every change, every action, every API call. Append-only audit trail with attribution, diff, and replay.

  • Per-record activity timeline
  • Tamper-evident logs
  • Webhook + SIEM export
automations

Automations

If-this-then-that, governed. Trigger workflows from any state change. No-code editor, scripted overrides when you need them.

  • Visual rule editor
  • Inline JS hooks
  • Cron + event triggers
governance

Permissions & Roles

RBAC + record-level ACLs. Define who can see, edit, and act on what. Built for regulated environments, with SMS two-factor at sign-in.

  • Role & scope-based access
  • Field-level visibility
  • SSO, SCIM + SMS two-factor (2FA)
assets

Media Center

Centralized file and asset storage with versioning. Attached to customers, projects, tickets — searchable, governed.

  • Versioning & rollback
  • CDN delivery
  • Per-asset permissions
HR

Team & HR

Org chart, roles, PTO, onboarding flows. Your team as structured records — not a spreadsheet on someone's laptop.

  • Onboarding workflows
  • Time-off & capacity
  • Skills graph
Questions

Questions about the ViviScape Work platform

What tools are included in ViviScape Work?

ViviScape Work includes twelve modules across three groups: execution (tasks and time tracking, projects, customers, invoicing), intelligence (insights, dashboards, AI Studio) and governance (activity logs, roles and permissions, spaces). All twelve are one system sharing one data model, not separate products.

What is AI Studio in ViviScape Work?

AI Studio is operational AI grounded in your workspace data rather than a general chatbot. It answers questions about your own projects, tasks, notes and tracked time, respects the permissions the asking user already has, and can draft the admin work — summaries, status updates, time entries — instead of only conversing.

Can I use ViviScape Work for time tracking only?

You can log time against an activity type alone, but nearly every useful report groups by project and customer. Creating a project takes seconds and is what makes hours reportable, billable and attributable, so most teams set one up on day one.

Does ViviScape Work do invoicing?

Yes. Invoicing is included from the Pro plan upward at no extra cost. Invoices are built from tracked billable time already attributed to a customer and project, and can be pushed to QuickBooks Online.

All ViviScape Work questions

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