Web
The whole business in any browser, nothing to install. Where most of your team will live all day.
- work.viviscape.io
- Real-time collab
- SSO & SAML on Premium
The AI operating system for service businesses, 10–250 people
Your team already earned it. Now bill all of it.
Service businesses lose real revenue in the gap between doing the work and invoicing it. ViviScape Work closes that gap: AI captures billable time as work happens, the admin disappears, and you see utilization and margin while you can still do something about them.
Free forever plan
Upgrade only when it pays for itself
AI included on every plan
5–15%
of billable work never reaches an invoice
Zero
timesheets to chase on Friday
4+
tools replaced by one system
Built for teams where every unbilled hour comes straight out of profit
IT services & MSPs
Stop giving away out-of-scope work. Every ticket, project hour, and retainer draw-down lands on one billable record.
See the MSP playbookConsulting firms
Raise utilization without raising hours. See who is under-booked this week, not at month-end close.
See the consulting playbookAgencies
Catch the scope creep that eats retainers — revisions, overruns, and margin risk flagged while the project is still open.
See the agency playbookField service
Work billed from the van, not from memory. Techs speak their hours; the invoice is already built when they get back.
See the field playbook
Before & After
Same team. Same clients. Considerably more of the revenue.
Nothing about how your business works has to change. What changes is how much of the work you actually get paid for — and how much of your week is spent proving it.
Before — revenue leaks between tools
- Tuesday’s work gets logged Friday, from memory — or not at all
- Sales closes the deal; delivery starts without the context
- Billing rebuilds the month by hand from four different tools
- Utilization is a guess, and it arrives a month late
- Nobody can say which clients are actually profitable
- Every new tool adds a login, not an answer
After — revenue arrives with the work
- Hours are captured as work happens — spoken, not typed
- Delivery starts with the full deal, notes, and scope already attached
- Invoices assemble themselves from work that is already logged
- Utilization and capacity are visible today, while you can still act
- Client, project, ticket, time, and invoice sit on one timeline
- One system, one login, one number everyone trusts
The Intelligence Layer
AI that does the admin, not just the chatting.
Most software adds a chatbot beside your work. ViviScape Work runs AI underneath it — reading the same client, project, and time records your team does, and quietly removing the manual steps between work happening and revenue landing. Included on every plan, starting free.
Start here: log billable time by just talking.
The hours nobody logs are the hours nobody bills. So your team stops filling in timesheets: press record, say what you worked on, and AI turns it into structured, billing-ready time entries against the right client, project, and activity type.
- No forms, and no Friday-afternoon reconstruction from memory
- AI drafts client communications, status notes, and follow-ups
- Tickets and projects get triaged, summarized, and flagged for risk
- AI Studio lets you build these steps into your own processes
“Two hours on the Acme cloud migration this morning, then a 30-minute status call with Riverside.”
Acme · Cloud migration · billable
2:00
Riverside · Status call · billable
0:30
Spoken in 9 seconds. Billing-ready, no timesheet touched.
Revenue Recovery Calculator
How much did your team earn last month that you never billed?
Use your own numbers. Even one uncaptured billable hour per person per week compounds into serious money across a service team.
$10,800
walks out the door every month — missed billable time plus the hours your team burns reconciling it.
- That is $129,600 a year, before you hire anyone.
- Recovering a fraction of it covers the platform many times over.
- Starter is free — you can test the number on your own data this week.
What Changes
Six things that get better in the first month
01 — delivery
Nothing falls through
Tasks, projects, tickets, and spaces carry customer context, owner, status, and time. Commitments stop living in someone’s inbox, and delivery work becomes measurable instead of assumed.
02 — clients
One timeline per client
Sales activity, projects, tickets, notes, and invoices on a single record. The built-in SalesFront CRM adds pipeline, lead scoring, and weighted forecasting — so nobody opens four tabs to answer “where do we stand with them?”
03 — capture
Work becomes billable automatically
Pipeline flows into delivery, delivery into time, time into invoices. By the time a job is done, the hours and activity types already carry everything billing needs — no reconstruction required.
04 — margin
You see margin before it’s gone
Where time is going, who is overloaded, who is under-booked, what is billable versus not, and which projects are quietly turning unprofitable — this week, not at quarter close.
05 — cash
Invoices stop being a project
Billing runs off work that is already recorded and approved, then flows to QuickBooks without double entry. Bill sooner, argue less, and get paid on work you used to write off.
06 — scale
Grow headcount without growing chaos
Structured permissions, governed processes, notifications, and admin controls. Add ten people without adding ten new ways of doing things.
The Flow
From first touch to money in the bank
One system end to end. No handoff meetings, no re-keying, no month-end archaeology.
1
Win it
The relationship is tracked from first contact — activity, communications, notes, and scope attached to one client record your whole team can see.
2
Start it right
The deal closes and delivery inherits everything: project structure, owners, activity types, and timelines. Day one starts with context instead of a kickoff call to recover it.
3
Capture it
Work happens in structured spaces and the hours capture themselves. Leadership watches utilization, blockers, and overruns in real time, not in hindsight.
4
Bill it
Work completes and the invoice is effectively already written — accurate, defensible, tied to the delivery record, and out the door faster.
Integrations
Your accountant keeps QuickBooks. Your team stops double-entering.
ViviScape Work is the system of record for client work — and it feeds the tools that already run around it, so data flows instead of getting re-keyed. Third-party integrations are included on Premium.
Live
QuickBooks Online
Billable time becomes a QuickBooks invoice without anyone retyping it. Bill days sooner and stop losing hours in the handoff to accounting.
Explore QuickBooks
Live
Fireflies.ai
Client calls turn into notes and action items filed against the right project — so what you promised on the call is what gets delivered and billed.
Explore Fireflies
Coming soon
Slack, and more coming
Slack is live too — timers, time logs, and tasks from chat. Calendar and Zapier are next, plus outbound webhooks and a full REST API, so you can wire ViviScape Work into anything you already run today.
See all integrations
Any Surface, One System
If the work can be captured anywhere, it gets billed.
Desk, van, phone, terminal, or AI agent — every surface reads and writes the same ViviScape Work records. Revenue stops depending on whether someone was near a laptop.
Desktop Beta
Native Windows app for the people who live in it — faster capture, fewer clicks, fewer forgotten hours.
- Windows today
- Offline-aware editing
- Global hotkeys
Mobile
iOS and Android for the field. Log the job before you leave the site, not from memory that evening.
- Voice-to-time
- Push approvals
- Camera capture
ViviScape Work Core
One record
One audit trail
One audit trail
- 1 identity
- 1 permission model
- 1 source of truth
CLI
Scriptable operations from any shell — bulk updates and scheduled jobs your ops lead would otherwise do by hand.
-
vscommand - JSON in & out
- Pro and above
AI · MCP
Point Claude, Cursor, or any MCP client straight at your business data — with scoped tokens and a per-tool audit trail.
- Native MCP transport
- Scoped agent tokens
- Premium
API
REST and GraphQL with webhooks on every state change. Build the surface your business needs on the same primitives.
- REST + GraphQL
- Webhooks & SDKs
- 99.99% SLA on Premium
Get Started
Find the revenue you have already earned.
Start free with your real clients and projects. Watch a week of work capture itself, then upgrade when ViviScape Work has already paid for itself.
Give $20, get $20 — refer a colleague and you both earn account credit when they upgrade.
Start free & refer