Florida firms grow by referral. And bleed on fixed fees.
New residents, new entities, and seasonal clients keep Florida practices busy — often on fixed-fee work priced before anyone knew what it would take. ViviScape Work shows hours against fee per client while the engagement can still be fixed.
Free to start · No credit card · Set up for accounting and bookkeeping firms in minutes
The fixed-fee client that quietly went underwater.
You priced the engagement in January. By March it's eating twice the hours — and you won't know until someone runs a write-down at year end.
Florida CPAs are licensed through the Florida Board of Accountancy under DBPR, and the state's firm mix skews heavily toward small practices and solo bookkeepers serving fast-growing local businesses.
With no personal state income tax, more of the value a Florida firm delivers sits in advisory, entity work, and client accounting services rather than return volume. That work is relationship-heavy and chronically under-logged, which is exactly what realization tracking is for.
Start capturing itWhere the hours go
- Fixed-fee work absorbs unbilled overruns
- Realization per client is invisible until it's too late
- WIP sits in a spreadsheet nobody trusts
- Staff time reconstructed at week-end, not captured
- Billing re-keys the same data QuickBooks already has
One system from the work to the invoice
Time vs. fee, per client
Every engagement shows hours against the fee you quoted, while there's still time to reprice or scope it back.
Capture time as you work
Say what you worked on; AI files it to the right client and service. No Friday timesheet reconstruction.
WIP & realization visible
Watch realization by client, service, and staff member in real time instead of at the write-down.
Native QuickBooks Online billing
Billable time flows into QuickBooks Online invoices directly — the ledger you already close on.
For Florida practices
ViviScape Work is one platform, but the workspace you land in is shaped for accounting and bookkeeping firms — and the way that work happens in Florida is not the way it happens everywhere.
See the full Accounting & Bookkeeping breakdownWhat accounting and bookkeeping firms here ask first
Does this replace QuickBooks?
No — it feeds it. ViviScape Work captures client work and billable time, then pushes billing into QuickBooks Online.
Can we track WIP without a full practice-management migration?
Yes. Start with time and client engagements on the free tier; nothing else has to move first.
How does voice time capture work for a CPA?
Say what you did between client calls and AI files it to the right client and service, with the narrative drafted for you.
Stop giving away Florida hours.
Start free with a workspace already set up for accounting and bookkeeping firms, then connect QuickBooks Online when you're ready to bill from it.