Florida solos bill what they remember. Capture what you worked.
Reconstructing a day at 6pm reliably loses about a tenth of it — the short calls, the emails, the quick review between hearings. ViviScape Work captures time on the matter as the work happens, so the bill matches the day.
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Reconstructing the day at 6pm loses about a tenth of it.
Contemporaneous capture is the difference between the hours you worked and the hours you bill. Memory at the end of a long day is not contemporaneous capture.
Florida's bar is one of the largest in the country and heavily weighted toward solo and small firms, where the person doing the work is also the person doing the billing. That's the setup where contemporaneous capture matters most and gets done least.
To be clear about scope: ViviScape Work is not case management and not trust accounting. Florida Bar trust obligations stay with your existing trust workflow. What ViviScape Work fixes is the time between the work and the invoice — capture by matter, realization by attorney, and a clean handoff to billing.
Start capturing itWhere the hours go
- The day rebuilt from memory after the last call
- Short client calls and emails never captured
- Realization by matter and attorney unknown
- Billing narratives written days after the work
- Time entries that clients push back on
One system from the work to the invoice
Capture by matter, as it happens
Time lands on the matter while the work is fresh, with a narrative you didn't have to invent later.
Say it, don't type it
Dictate what you did between calls; AI files it to the matter and drafts the entry.
Realization by matter & attorney
See what's actually being billed and collected per matter, not just what was worked.
Clean handoff to billing
Approved time exports to QuickBooks Online with matter detail — no re-keying before pre-bills.
For Florida firms
ViviScape Work is one platform, but the workspace you land in is shaped for law firms — and the way that work happens in Florida is not the way it happens everywhere.
See the full Law Firms & Legal breakdownWhat law firms here ask first
Is ViviScape Work a case management system?
No. It handles clients, matters, billable time, and the handoff to billing. Keep your case management and trust accounting as they are.
Can we see realization per attorney?
Yes — worked, billed, and collected per matter and per attorney, so write-downs stop being a year-end discovery.
How does it handle flat-fee matters?
Flat-fee matters still track hours against the fee, which is the only way to know whether your flat fee is priced right.
Stop giving away Florida hours.
Start free with a workspace already set up for law firms, then connect QuickBooks Online when you're ready to bill from it.